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Proposal Writer

Company Location:
Job Location:
Remote (US)
Posted on:
February 21, 2022
Might be expired
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Job Description

The Proposal Writer will thrive in a business environment while serving as a change agent creating the foundation for how clients and brokers perceive sales materials and response documents.

In collaboration with the New Business Development, Strategic Account Management and Marketing Teams, the Proposal Writer will manage deliverables necessary for new and existing business communication and response as it relates to Requests for Proposals (RFPs) and sales/renewal generated proposals.

This is a Remote/Work from Home position.

The Proposal Writer will thrive in an entrepreneurial setting while serving as a change agent creating the foundation for how clients and brokers perceive our sales materials and response documents. The Proposal Writer will be responsible for identifying unique parameters as described by the customer RFP and working collaboratively with our Operational Teams to provide creative and concise responses.

It is a role that requires both leadership skills, insight into market trends to help inform the reader of the offering, and the ability to bring those both together to marshal a successful sales story. This position will require a competitive spirit and persuasive writing skills as well as demonstrate an eagerness for the product’s success.


  • From initial receipt of an inquiry to on-time submission of a final written response, the process includes thorough review of completion of all required RFP elements and creation of free-verse and software initiated (Loopio) responses to inquiries as requested by internal and external customers.

Primary responsibility for preparation/review of all proposal content, such as:

  • Reviews, writes, edits, formats, and produces medium-to-high complexity proposal documents within given deadline/timeframe
  • Clearly defines the Scope of Work and Services offerings to the prospective customer and identifies any clarifications or exceptions to the customer inquiry.
  • Proactively reviews proposal language and responses for opportunities to use graphic design elements, further refine responses and apply lessons gleaned from the business development process.
  • Research prospective client mission, vision, value, business objectives and communications.
  • Works collaboratively with account teams and corporate leadership to prepare a proposal plan that meets the objectives of the proposal timeline. Proposal preparation may include interviews and research as well as distributing inquiry documents to others involved in proposal preparation and securing their input or assistance, as required.

Manages multiple projects and uses effective project management tools such as proposal software, schedules, outlines, compliance matrices, and reviews.

  • Maintain and manage proposal content (“library”) including updating proposal software content.
  • Maintain and track proposal activity in CRM Software.
  • Participates and contributes to department meetings, initiatives, and/or projects.
  • Establishes sustainable relationships with internal/external partners and clients.
  • Takes initiative to support efficient operations in collaboration with the Business Development, Strategic Account Management, Marketing/Communications Departments, and all Operational units.
  • Collaborates with Director, Marketing and Communications on the creation of content and graphics for marketing collateral and educational materials. Examples include:
  • Develops fact sheets for distribution to internal and external clients, as needed.
  • Contributes to preparation of abstracts, articles, white papers, and presentations.
  • Facilitates the collection and archiving of client success stories.
  • Makes recommendations on the development of user-friendly, standardized proposal structure, and design elements.
  • Assists with the creation of customized Executive Summaries and Cover Letters.
  • Performs additional duties and responsibilities as self- identified or by management for the efficient operation of WorkCare


  • Bachelor’s degree in English, Communications, Journalism, Writing or related field.
  • Healthcare experience or an understanding of the healthcare market, preferred
  • Proposal Software experience is preferred
  • Demonstrated work and practical experience in proposal development processes.
  • Detail-oriented, strong time management skills,
  • Outstanding written/oral communication and persuasive writing skills with attention to detail and accuracy.
  • Capacity to concurrently manage multiple projects with tight deadlines.
  • Ability to influence and ensure people of all levels meet required deadlines.
  • Thinks expansively by combining ideas in unique ways or making connections between disparate ideas.
  • A curiosity for product knowledge and to be perceived as a Subject Matter Expert (SME) in current and new product offerings.
  • Demonstrates analytical thinking, such as: Gather and relate information from different sources to draw logical conclusions.
  • Ability to identify, clarify and communicate the exact nature of internal/external customer’s problem or request and make solution recommendations.
  • Notice discrepancies and inconsistencies in available information and brings it to light.
  • Supports other outputs include business-related writing projects assigned by the Director, Marketing and Communications
  • Proactively or by request, performs additional duties and assumes additional responsibilities for the optimum operation of WorkCare.
  • Proficient in SharePoint, Microsoft Office Suite including Microsoft Teams, Adobe Acrobat
  • Willing to work extended hours as needed

This position has a base salary of $70,000.00. Bonus, commission, and/or equity may be eligible for this position (if applicable). Additional benefits for this position include medical, dental, vision, HSA, HRA, Life, Disability, EAP, 401K, legal benefits, wellness program.

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WorkCare Inc.

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